1.Covid 19 guide


Protection and prevention guide against Covid-19

Following the COVID-19 pandemic, the disease caused by the new coronavirus that broke out in 2019, most European Union (EU) member states have instituted a series of measures to combat the spread of the disease, including measures that have affected jobs. All areas of activity have been and are still severely affected, all sections of society (including organizations implementing volunteer projects) must contribute to the protection of workers, their families and society as a whole.


Working hypotheses:

  1. It is assumed that all surfaces (regardless of the environment) are contaminated (if they have not been disinfected in your presence).
  2. It is assumed that the volunteer is infected. This means that he must be very careful in interacting with others, so as to avoid the spread of the virus. For this it is necessary to wear a minimum of protective equipment consisting of a “surgical” type mask or a cotton mask and gloves.
  3. It is assumed that the beneficiary is infected.
  4. Risks cannot be completely eliminated, but they can be reduced if the distance is kept and if objects that do not need to be touched are not touched, in particular handles, handrails, lift buttons and bells.


Items used by the volunteer:

  1. Mask – is the essential element that limits you, as a volunteer, to transmit the virus, BUT it protects you to a small extent from taking it. It can stop you from inadvertently putting your hand to your mouth or nose. The recommended mask is the “surgical” one, but, because it is disposable, it is thrown away after getting wet (3-4 hours). The cotton mask offers less protection, but can be disinfected several times by boiling in water with little chlorine. It is MANDATORY that the mask, once put on the face, should not be touched! If you keep arranging it, then you better take it out. Basically, after you put the mask on your face with clean hands, don’t touch it until you take it off!
  2. Plastic visor – is an additional protection that acts as a barrier if you have a conversation with another person with a distance of less than 1 m. The visor is needed especially for doctors. But in its absence, for volunteers, it is enough to keep a distance of 2 m from any person.
  3. Gloves – are not necessarily necessary because the virus is not transmitted through the skin (skin). Wearing gloves can stop you from touching your mouth and nose, but it poses a major risk if decontamination is not done properly and you will touch their outer surface with your hand. Wearing gloves does NOT lead to skipping the hand washing step with soap and water!


  1. Disinfection solution: based on chlorine (0.7% sodium hypochlorite) or 70% alcohol. You will keep the two solutions in two sprayers that you will write in CLEAR what they contain!
  2. If you have a car you can have with you: a roll of paper towels and garbage bags.
  3. It is mandatory to decontaminate your phone with 70% alcohol several times a day!


Decontamination procedure at the entrance to the house

Purpose: Your home IS and SHOULD REMAIN the cleanest place in the world for you. Viruses need to stay OUT, so it’s crucial to decontaminate everything that enters your home.

Additional assumptions:

  1. All the clothes you wore outside the house contain viruses on their surface.
  2. Your gloves or hands contain viruses on their surface.
  3. Your shoes contain viruses on its surface and soles.
  4. Your phone is contaminated and contains viruses on its surface.

Items used for disinfection:

  1. 10% chlorine solution and / or 70% alcohol. You will keep the two solutions in two separate sprayers, on which you will clearly write what they contain;
  2. a roll of paper towels;
  3. plastic bag for paper towels;
  4. plastic bag for clothes (a large bag of 100-120l);
  5. a towel (30×50 cm)


Steps to follow:

  1. At the entrance to the house, in the lobby at the entrance to the house, you delimit an area of ​​about 1 m x 1.5 m which will represent the “decontamination area”. In this area you will perform decontamination, being forbidden to leave this area, towards the house, with the shoes you were outside with!
  2. In the decontamination area it is necessary to have all the decontamination elements at hand! The towel must be moistened with chlorine solution!
  3. At the entrance to the house you will take off the mask (or visor) without touching your mouth and nose and you will put them next to the door or in a plastic bag. You will take off the clothes (jacket, sweatshirt, pants / jeans) you were out with, WITHOUT shaking them too hard. You will put them in another plastic bag or on a hanger, covered by a plastic bag. We recommend that the clothes that can be washed (T-shirt, sweatshirt) be washed that day. It is advisable to put the clothes on the hanger in a separate place (separate closet) and leave them there overnight.
  4. Take off your shoes and spray your shoes with the disinfectant solution. You leave them for 10-15 seconds and you can wipe them with a paper towel. Then put the paper towel in a garbage bag.
  5. Spray disinfectant solution on the sole of the shoe and place it on the damp towel.
  6. Decontaminate all the objects you came from outside and touched while you were outside: car keys, apartment keys, telephone (the phone will be decontaminated only with alcohol-based solution and will be wiped quickly ). Also, put the paper towel with which you wipe the objects at the end of the procedure in a garbage bag.
  7. Spray the decontamination solution on all the objects you brought from outside, then wipe them with a paper towel on plastic, cardboard, wood, glass. Put the paper towel in a garbage bag at the end of the procedure.
  8. You go to the bathroom and wash your hands with soap and water for at least 30 seconds. IF you wore gloves you will wash yourself for 30 seconds with soap and water wearing the gloves, and then without gloves.
  9. Decontaminate the mask by initially washing it in hot water, then you will boil it in water with a little chlorine.
  10. Return to the decontamination area in the hallway and decontaminate the visor with solution and wipe it with a paper towel. Then throw the paper towel in the trash.
  11. Remove all garbage bags. Spray the disinfectant on the decontamination area, especially on the place where you initially placed the visor and mask as well as on the doorknob at the entrance!
  12. Take your clothes to the laundry. If you have a cotton mask, wash it in chlorinated water.
  13. Wash your hands once more and / or take a shower, and put on other clothes.




When you enter the building …

  • Don’t forget to put on your mask!
  • Use disinfectant or wash your hands once you enter!
  • Keep at least 2m away if there is a queue at the entrance!
  • If other people come in behind you, leave the door open!


During the activity …

  • Hold the mask, covering your nose and mouth!
  • Disinfect tables and surfaces used for activity once every 4 hours!
  • If you use tables, make sure they are at least 2m apart!
  • Do not sit at the same table with more than 3 people!
  • Ventilate the activity area regularly!
  • Observe the rules of personal hygiene!


When the activity is ready …

  • Wash your hands and disinfect used spaces!
  • Make sure that the place of the activity remains as you found it!
  • Keep your social distance if there is a queue at the exit!
  • If other people come in behind you, leave the door open!


We recommend that you always be informed about the latest provisions for the current Covid19 pandemic situation from reliable sources, such as: https://www.mae.ro/en/node/52129



Self-isolation is established for people who do not show symptoms but:

– have traveled in the last 14 days to regions / localities in the areas affected by COVID-19 other than those with extended Community transmission

– came into direct contact with people with symptoms and who traveled to areas with extended community transmission

– came into direct contact with persons who have been confirmed with coronavirus (COVID-19).

– family members (volunteer colleagues in case of projects) of a person who falls into one of the above situations These people will self-isolate at home for a period of 14 days from the date of return from the trip, respectively from the date of last contact with a symptomatic / confirmed person.

During this time, they will be monitored by the family doctor or, in his absence, by the public health department.

In case of breaking the isolation for 14 days rules, you will go automatically in state quarantine for another 14 days, case in which you will have to pay for the costs of this new period from your own money.

What individual hygiene measures must self-isolated people observe?

* Avoid close contact with other people in the home and, if possible, isolate yourself in a separate room.

* Not to receive visitors during the period of self-isolation at home.

* Wash your hands with soap and water for at least 20 seconds, whenever necessary (after using the toilet, before preparing the meal, etc.).

* Clean and disinfect all surfaces that they frequently touch on a daily basis (eg tables, handles, furniture, faucet / faucets in the sink, other objects that can be touched by other people).

* Cover your mouth and nose with a disposable napkin or cloth when sneezing or coughing, or sneeze and cough into your elbow. The handkerchief is immediately thrown in the trash, in a plastic bag, after which it is washed on the hands with soap and water for 20 seconds.

* Call the unique emergency number 112 if at least one of the following symptoms occurs: cough, fever, difficulty breathing, sore throat, and cover your nose and mouth tightly with a protective mask.

* People can also find out about the new coronavirus at TELVERDE 0800 800 358. TELVERDE is for information, not for emergencies.

After the period of self-isolation, can people leave home?

* For people who have arrived from areas other than those that require quarantine, they can leave home after 14 days of self-isolation if they do not show any symptoms.

* For direct contacts of a case confirmed with COVID-19 and which will be tested on the first day of self-isolation and before the end of the self-isolation period, they can leave home if the final results are negative. * For persons in direct contact with the symptomatic person who have traveled to areas with extended community transmission or other affected areas may leave self-isolation if the symptomatic person has not been confirmed.

* People in self-isolation will receive at the end of the 14 days of self-isolation an epidemiological notice attesting that they can return to the community.


  2. Project activities

The isolation period for 14 days does not represent free days but the entire work activity will move to the online space. The working days and hours are the same from the contract: 5 working days per week (free weekend) and 7 working hours per day. The activity will follow the fulfillment of the tasks from the “Volunteering description” annex to the contract, the accommodation space offering the possibility to work during this time. Online meetings will use tools such as ZOOM, Skype or in some quick situations Facebook private message call. The association will provide a laptop for the entire group. The online activity will be monitored by filling in a specific form in which the working hours for activity and links to the evidence of online work are mentioned. This tool will be made available by the coordinating association.


  1. The trip to Romania

During the entire trip from your countries and until the arrival at the accommodation space in the host community Craiova you have the obligation to wear a mask and gloves that you will not take off all this time.

Before the trip you have the obligation to go to the family doctor who will issue you a medical certificate regarding your state of health.


  1. Organizational aspects

* The coordinating association has contracted a boarding house accommodation location, where you will live for the entire duration of the project. this location was used during the emergency period as a quarantine center. Thus, it has clear procedures for respecting the measures and restrictions.

* The coordinating association will provide you with the contact of a family doctor who can be contacted in case the person has specific symptoms Covid-19 or for other medical situations

* The coordinating association through the members of the project team will make sure to make your food or personal purchases using for this the related amounts from the food allowance money or pocket money, following that at the end these amounts will be calculated based on the payment documents and will be offered the difference.

* The coordinating association assumes to inform the volunteers about any changes regarding the restrictions both in your countries until the arrival in the community, as well as in Romania during the project.

* Once you arrive in the community, you will benefit from an training on protection and safety at work and training with the recommendations of the Public Health Directorate made by an authorized company that will also issue documents certifying the training.

* In the situation that a person has specific symptoms for Covid 19 has the obligation to inform the coordinating association and follow the above mentioned steps from article number 3 of this guide

!!! The coordinating association assumes the observance of all the measures and restrictions imposed by the authorities with the changes that will appear at any moment.

For real-time information you can consult:

  1. https://reopen.europa.eu/en/map/ROU
COVID 19 procedure in our association

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